View Activity Record Count for Selected Period Before Confirming

Before committing to a reporting period, coordinators need confidence that the data scope is correct. The record count banner should provide an immediately visible count that updates in response to any period change, distinguishing between total registered activities and those already exported in previous reports. This prevents duplicate submissions and helps coordinators spot gaps — for example if a peer mentor forgot to log sessions during the window. The count query must respect organization-level data isolation so coordinators only see records within their own chapter or organization unit.

HIGH story-bufdir-report-period-selection-coordinator-003 3 pts

Story Points

High

Priority

Bufdir Report Period Selection

Feature

User Story

As a Coordinator

I want to see the number of activity records that will be included in the Bufdir report for the currently selected period before I confirm and proceed

So that I can verify that the period I have chosen captures all expected activities and avoid submitting incomplete or accidentally oversized reports

Acceptance Criteria

Given any period is selected or modified on the period selection screen, when the selection changes, then the record count banner updates within 1 second to show the count of activities in that period
Given the period includes activities already included in a previously submitted report, when the count is displayed, then previously exported records are visually distinguished or excluded with an explanatory note
Given the coordinator's organization has a multi-chapter hierarchy, when the record count is shown, then only activities belonging to the coordinator's authorized scope are counted
Given network connectivity is unavailable, when the period is changed, then a cached count is shown with a staleness indicator and the coordinator is informed the count may not be current

Business Value

Submitting a Bufdir report with incorrect activity counts — either missing records or duplicating previously reported data — can trigger grant clawbacks or audit queries. Real-time record count feedback is a low-cost safeguard that directly protects organization funding by ensuring submissions are complete and non-duplicated before the coordinator confirms the period.

Components

Bufdir Report Period Selection

Related Feature

Coordinator

User Role