Register Activity on Behalf of a Single Peer Mentor

Coordinators need the ability to act as a proxy for individual peer mentors when registering activities. This is critical for organizations like NHF and HLF where a significant portion of peer mentors are elderly, have cognitive challenges, or simply prefer not to use digital tools. The coordinator selects the target peer mentor, fills out the activity details on their behalf, and the registration is attributed to the peer mentor with a transparent audit marker indicating proxy entry. The system must clearly distinguish proxy-registered activities from self-registered ones for reporting integrity.

HIGH story-bulk-proxy-registration-coordinator-001 5 pts

Story Points

High

Priority

Bulk & Proxy Registration

Feature

User Story

As a Coordinator

I want to register an activity on behalf of a specific peer mentor who is unable or unwilling to use the app themselves

So that no volunteer work goes unrecorded and the organization maintains complete activity data even for digitally excluded peer mentors

Acceptance Criteria

Given the coordinator is on the home or activity screen, when they tap the registration action button, then a mode selector appears offering 'For myself' or 'On behalf of a peer mentor' options
Given the coordinator selects proxy mode, when the peer mentor selector opens, then it displays a filterable list of all peer mentors assigned to the coordinator's chapter or scope
Given the coordinator selects a specific peer mentor, when they proceed to the activity form, then the form is pre-populated with defaults (today's date, standard duration) and clearly shows the selected peer mentor's name in the header
Given the coordinator submits the proxy registration, when it is saved, then the activity record is attributed to the peer mentor and flagged with a proxy audit badge visible in reporting and history views
Given a proxy activity is saved, when the peer mentor later views their own activity history, then the proxy-entered activity appears with an indication that it was registered by a coordinator on their behalf
Given the coordinator has insufficient permissions for a specific peer mentor, when they attempt proxy registration, then an appropriate access denial message is shown

Business Value

Directly addresses the massive underreporting problem identified across NHF and HLF. Many peer mentors — particularly elderly volunteers or those with cognitive or physical challenges — will never use a smartphone app. Without proxy registration, their contributions are simply lost. This feature is essential for organizations to capture the true volume of peer support activity and justify continued Bufdir funding.

Components

Bulk & Proxy Registration

Related Feature

Coordinator

User Role