Remove or Replace an Attachment on a Submitted Activity

Mistakes happen during upload — the wrong screenshot is selected, a blurry photo is submitted, or a file is attached to the wrong activity. Peer mentors must be able to remove attachments from their own submitted activities within a reasonable editing window (e.g., before the activity is locked by coordinator review). Deletion should trigger a confirmation dialog to prevent accidental removal, remove the file from Supabase Storage, and update the activity attachment repository. After deletion the thumbnail grid should update immediately. Replacing a file is accomplished by deleting the incorrect attachment and then adding a new one via the same attachment picker flow.

MEDIUM story-document-attachments-for-activities-organization-admin-003 3 pts

Story Points

Medium

Priority

Document Attachments for Activities

Feature

User Story

As a Organization Administrator

I want to delete an incorrectly uploaded attachment or replace it with the correct file after an activity has been submitted

So that the activity record always contains accurate and relevant documentation without requiring coordinator intervention

Acceptance Criteria

Given I am viewing the thumbnail grid for an activity I submitted, when I long-press a thumbnail, then a context menu appears with a 'Remove Attachment' option
Given I select 'Remove Attachment', when the confirmation dialog appears, then I can confirm or cancel without accidental deletion
Given I confirm deletion, when the operation completes, then the thumbnail is removed from the grid and the file is deleted from Supabase Storage
Given I confirm deletion, when the operation fails due to a network error, then an accessible error message is shown and the thumbnail remains in the grid
Given the activity has been locked for coordinator review, when I attempt to delete an attachment, then a plain-language message explains editing is no longer available
Given I delete all attachments from an activity, when the last thumbnail is removed, then the attachment section disappears from the activity detail screen

Business Value

Allowing peer mentors to self-correct uploaded attachments reduces the volume of support requests escalated to coordinators and avoids delays in activity approval. Clean, accurate attachments improve the overall quality of Bufdir reporting data, reducing the risk of audit findings related to incomplete or incorrect documentation.

Components

Document Attachments for Activities

Related Feature

Organization Administrator

User Role