Monitor Auto-Approval Activity for Oversight and Compliance
While automatic approval reduces coordinator workload, coordinators retain accountability for all reimbursements processed under their chapter. They need visibility into auto-approved claims to detect patterns — such as a peer mentor submitting many small claims that individually fall below threshold but cumulatively represent a large payout — and to provide accurate information to auditors or finance teams. The auto-approval log is read-only and distinct from the pending review queue. Coordinators can filter by period, peer mentor, or expense type.
User Story
Acceptance Criteria
- Given a coordinator navigates to the auto-approval log, when the screen loads, then all claims automatically approved within the selected time period are listed with claimant name, expense type, amount, and approval timestamp
- Given the coordinator filters the log by a specific peer mentor, when results load, then only auto-approved claims for that peer mentor are shown
- Given the coordinator filters the log by time period, when results load, then claims outside the selected range are excluded
- Given the coordinator views the log, when they tap an individual auto-approved claim, then the claim detail view shows the full expense breakdown and the threshold rule that triggered automatic approval
- Given the auto-approval log is viewed, when a claim appears that should not have been auto-approved (e.g., threshold configuration error), then the coordinator can escalate it for manual review or flag it for administrator attention
Business Value
Coordinators bear organizational accountability for all reimbursements, including those processed automatically. Without visibility into auto-approved claims, coordinators cannot fulfill their oversight responsibilities, detect abuse of the threshold system, or respond accurately to auditor inquiries. This log closes the accountability gap created by delegating approval decisions to the system for sub-threshold claims.
Components
- Threshold Evaluation Service service
- Expense Claim Status Repository data
- Claim Events Repository data
- Claim Status Audit Timeline ui
- Expense Threshold Configuration infrastructure
- Coordinator Review Queue Screen ui
- Supabase Realtime Approval Subscription infrastructure