📋 Travel Reimbursement & Expense Handling
Project Area
Medium complexity
Medium priority
Documented
6
Features
0
Components
0
Key Components
2
Dependencies
Area Overview
Handles registration and approval of travel expenses and reimbursements for peer mentors. Covers kilometer allowances, toll fees, parking, and public transport. Uses fixed selection menus rather than free text to prevent invalid combinations (e.g., cannot simultaneously claim km allowance and bus ticket). Includes receipt photo capture for expenses over 100 NOK, threshold-based automatic approval (under 50 km or no expenses approved automatically), manual attestation for larger claims, and API integration with external accounting systems (Xledger for Blindeforbundet, Dynamics portal for HLF).
Also covers driver honoraria and confidentiality declarations for drivers.
Dependencies & Risks
Related Features
Expense Type Selection with Mutual Exclusion
A structured expense type picker that presents fixed categories — kilometers driven, tolls, parking, and public transit ...
Mileage Reimbursement Entry
Allows peer mentors to log kilometers driven for an activity, with the app calculating the reimbursement amount based on...
Receipt Capture and Attachment
Enables peer mentors to photograph or upload a receipt image directly within the expense entry flow for claims above a c...
Threshold-Based Expense Approval Workflow
Implements a two-path approval model: claims below the auto-approval threshold (distance and/or amount) are marked appro...
Driver Administration and Confidentiality Declarations
Supports Blindeforbundet's specific requirement to register driver fees for peer mentors who transport service recipient...
Accounting System Export and Integration
Provides export of approved expense claims in formats compatible with Xledger (Blindeforbundet) and the Dynamics portal ...